People hate reviews, but done correctly reviews are a terrific tool to provide individual attention, improve retention and show your love—tention reviews as opposed to tension reviews.

I won’t bother explaining the latter; everybody has suffered through a tension review at least once in their life and probably far more.

The biggest difference between the two is in the level of communication and frequency.

Done correctly tention reviews happen constantly and are called feedback. Think of them as a manager’s response to the “how am I doing” sign implicit on every member of their team.

We all crave feedback, which includes

• sincere strokes (given publicly),
• constructive criticism (given privately),
• career growth (what we have to do to take that next step), and
• friendly general interest.

Truly great managers add

• how can I improve,
• what can I do to help you, and
• how can I help our team excel?

Another part of review love is inherent in the communications necessary to setting solid, intelligent goals for each team member—

• solid because they make sense and are achievable, while still being a stretch, and
• intelligent because each person can see how their own objectives support their team’s goals, which, in turn, support the overall goals of the company.

Tention reviews also recognize that individual annual goals often need to be adjusted as a change in the company’s goals sets off a ripple effect throughout the organization.

And for those managers’ who claim they don’t have the time because of their real job, I’m here to tell you this is your job—cut corners or ignore at your own peril.

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Last Monday we discussed some of the ridiculous reasons that managers use to excuse their lack of fairness and Tuesday we covered what most employees actually mean by ‘fair’.

The main focus was on compensation and that doesn’t begin to cover it.

Unfair treatment from pay to perks to training to strokes to any form of attention will create problems.

Note: I didn’t say ‘might’ or ‘may’ cause problems, but will cause them.

Not just engagement, motivation and retention problems, but also problems with creativity, innovation, initiative (AKA leadership) and especially trust—there won’t be any.

So let’s be clear.

There is no acceptable reason to treat any of your people unfairly.

How do you know that you are being unfair?

I have never met or heard of any managers who didn’t know deep down that they were being unfair.

They may ignore their actions and practice extreme awareness avoidance regarding their reasons, but they know.

The solution is simply to stop; there is no fancy action list; no books to read, no research to do.

You know when you do it, so you’ll know when you stop.

Simple—yes; easy—no. But it has to be done if you want your team to excel.

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As you may know, I coach with a focus on MAP—it’s effects, uses and how to enhance/change it—so I tend to collect articles and information that will help illustrate and/or drive home a critical point.

MAP is both timely and timeless with the same topics arising in successive generations of managers, so the past articles are often of just as much use now as when they were written.

Obvious as it may seem, fair treatment of employees is one of those things to which managers constantly make exceptions citing all sorts of ‘reasons’.

Years ago I read an article about a study by Sarah Brosnan.

Briefly, what Sarah did using capuchin monkeys working in pairs was to start by rewarding them equally with a slice of cucumber for performing a specific task, then rewarding one of the working pair with a grape instead (capuchins eat cucumbers, but love grapes). The results? The performance went from 95% success to 60%, but at least they still did the same amount of work. However, when one received the grape for doing less work, i.e., not performing the task at all, the success level dropped like a stone—all the way down to 20% for the cucumber crowd.

OK, back to the managers. Frequently, when I ask managers about a discrepancy in treatment, compensation, promotion, etc., what I often hear is along the lines of, “X and Y are equal with similar experience attitude, and duties, but…” and they finish the sentence with comments such as:

• “X should earn more because he’s supporting a family.”
• “X needs the promotion because her husband walked out on her.”
• “X just moved here and the housing is expensive!”
• “X is too short to be a manager.”
• “X and I went to the same school.”
• “X is cute.”
• “X reminds me of _________ so I will/won’t…”
• “I don’t like X.”

Enough! This list could go on all day, and it just gets sillier.

However, what never ceases to amaze me is that these managers see nothing wrong (let alone illegal) in their actions and expect either no repercussions or maybe some minor grumbling—or they just don’t care.

What they never seem to expect are significant drops in productivity, high levels of turnover (no matter the economy) and the occasional lawsuit.

In fact, most of them are shocked when something does happen, and harbor serious doubts as to whether the inequities actually have anything to do with it.

Of course, the most hilarious justification I hear is that “nobody will find out.”

You would not believe just how many line managers at all levels, not to mention HR people, actually believe that people don’t discuss their compensation/stock packages.

Some companies even have rules stating discussing it is not allowed and can be “cause for dismissal.” These aren’t old-line, dark ages managers I’m talking about, but enlightened, 21^st century, believe-in-empowerment types.

When will managers learn that secret compensation is right up there on the reality scale with Santa and the Tooth Fairy?

Being treated fairly has always been at or very near the top of people’s wish list. The only real change in the last thousand-or-so years is that it’s moving from the wish list to the demand list.

Since I first read the article I’ve shared it with managers who don’t have a clue; I’ve even emailed it to some of them, but it doesn’t always work.

In fact, the result can be hilarious. Once, when I was at my wit’s end, I sat down with the densest manager I ever worked with and we went through it together.

After discussing it in detail looked at me like I was nuts and said, “So what? I hire people, not monkeys.”

I kid you not!

Please join me tomorrow for a look at what ‘fair’ really means.

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Few things are constant, but management stupidity when it comes to retention is one of them.

Before Wall Street pulled the rug out of under the economy global demographics made the need to cherish workers at all levels obvious.

Estimates of the national shortage run as high as 14 million skilled workers by 2020, according to widely cited projections by the labor economists Anthony P. Carnevale and Donna M. Desrochers.

Then came the downturn and executive retention stupidity is once again running rampant.

Two-thirds of executives at large companies were most concerned about losing Gen Y employees, while less than half of them had similar concerns about losing Gen Xers. nearly two-thirds of executives at large companies were most concerned about losing Gen Y employees, while less than half of them had similar concerns about losing Gen Xers.

The assumption is often that Gen Yers are the least loyal and most mobile, says Robin Erickson, a manager with Deloitte’s human capital division.

However, a companion survey of employees found that only about 37 percent of Gen Xers said they planned to stay in their current jobs after the recession ends, compared with 44 percent of Gen Yers, 50 percent of baby boomers and 52 percent of senior citizen workers who said the same.

Everyone surveyed worried about job security. Gen X and Gen Y were most likely to complain about pay. But a ”lack of career progress,” was by far the biggest gripe from Gen Xers, with 40 percent giving that as a reason for their restlessness, compared with 30 percent of Gen Yers, 20 percent of baby boomers and 14 percent of senior workers.

Gen Yers, meanwhile, were more likely than the other generations to cite ”lack of challenges in the job” as a reason they would leave, while baby boomers more often chose ”poor employee treatment during the downturn” and a ”lack of trust in leadership.”

Let me spell this out.

The economy will turn around.

The Boomers may stay in the workforce for now, but they will retire.

Gen Y is being held back because of the economy and may never catch up, certainly not fast enough to run American enterprise when the Boomers retire.

That leaves Gen X, which is being ignored.

Stupid attitudes towards employees is nothing new for the folks running companies, but this one is really going to come back and bite not just them, but our country’s competitiveness.

One can only hope that the stupidity is global, so we’re not the only ones dealing with it.

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I probably shouldn’t say this, but I do get tired of having managers ask, how to get workers to think/do/work “outside-the-box.”

For decades they’ve been exploring a plethora of business books, articles, seminars, coaching, consulting, discussions, etc., on the subject—some good, some not so good—and are still searching for how to lead their workers out of that dreaded box.

I hear, “How do we get the team to think differently?” “What incentives work best?” “How do we engage our people?”

What I don’t hear is “What do I need to change in me [to make it happen]?”

What annoys is the assumption that the solutions all involve changing the staff, environment, compensation and any other external item that might plausibly make a difference—except self.

If you want your people to think/do/work outside-the-box then you need to lead/manage outside-the-box and that usually means changing your MAP (mindset, attitude, philosophy™) before you can expect your people to change theirs.

This is rarely what leaders/managers want to hear.

I keep saying it, as do others, but many still don’t get it or just ignore it.

Today I’m saying it again loudly and very publicly:

You (there are no exceptions, none) manage/lead based on the way you think, what you think, how you think, and what you believe—in other words your MAP. No matter what you read, hear or talk, you will always walk your own MAP—that is your authenticity and you can never get away from it.

It’s not enough for you to know, you need to accept this as truth along with the knowledge that any changes are your choice and in your control.

That said, why not adopt RampUp Solutions taglines as your own.

To change what they do, change how you think.

Leadership: outside-the-box/inside your head.

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Raising kids is about teaching values, among other things, but kids learn by watching more than by listening. “Do as I say, not as I do” just doesn’t fly these days.

Cheating is not only a good example, it’s a global one.

Everyone knows that cheating is wrong, yet in US surveys 64% of high school students say they have cheated, while 84% of undergraduate business students and a whopping 56% of MBA students also admit to cheating. Not only is cheating prevalent, parental action often condones it.

Since many of these same parents are leaders in the workplace, the results of a McKinsey survey asking “which capabilities of organizations as a whole are most important for managing companies through the crisis” should come as no surprise.

Ability to shape employee interactions and foster a shared understanding of values.

Only 8% thought that important, which placed ‘shared values’ dead last on the list of nine.

What was first on the list? The item considered the most important?

Ability to ensure that leaders shape and inspire the actions of others to drive better performance.

Number two isn’t much of an improvement.

Capacity to articulate where the company is heading and how to get there, and to align people appropriately.

All the research I’ve seen claims that the best way to avoid ethical lapses is to have sustainable ethics embedded deep in the company’s culture.

And the comments of Rick Wartzman, director of the Drucker Institute at Claremont Graduate University, really resonate.

Perhaps the oddest aspect of the McKinsey findings is the suggestion that providing leadership is somehow separate from promoting values. In fact, the two are bound together—the double helix of any corporation’s DNA.

One would think that means the company’s leaders understand the value of values and would proactively work to foster and embed them.

But no, these leaders, likely the same one whose kids admit to cheating, believe that visions trump values.

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It’s November, a time when the end of the year is suddenly much closer than you thought.

During the next two months people will be doing their best to tidy up all the loose ends, both business and personal, before the year ends.

Whether you do it yourself or have and executive team and thousands of employees, you can’t afford to focus only on wrapping up 2009; you need to plan for 2010.

The approach we use was drummed into my head since 1979 by Al Negrin, RampUp’s angel and chairman.

It’s called PBO (plans, budgets and objectives), but is very different from the old MBO (management by objective).

The critical act in PBO is to tie the plan to the objectives and to be sure that the budget, including headcount and other resources is adequate to support them.

For example, to achieve the objectives set for the marketing department requires increasing headcount by 5 people, but the budget for marketing only covers the cost of 3, so it becomes impossible for the manager to achieve the objectives.

Doing this actively sets your people up to fail—not the smartest approach for any manager.

And don’t sit quietly by if you receive an impossible set of objectives in the false hope that you can somehow protect yourself and your team.

In tight economies objectives often become more like wish lists; this is especially true after layoffs.

If your budgeting process is reality-based then there is no way to cut X% of a department’s headcount without reevaluating that department’s objectives as well as the company’s—it’s all connected.

Click these links to read a detailed explanation of PBO and how-to do it, and then tweak it to fit your own needs. If you need some help feel free to call me at 866.265.7267 or email miki@rapupsolutions.com, subject line about PBO (in case of filters).

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How do you define success? Do you (or your boss) look only at the numbers and other recognized metrics or do you go a step further and evaluate the harder-to-define areas? Numbers and other business metrics are important, but they measure mostly the present, i.e., short-term results. What does long-term success look like? How can you evaluate yourself in terms of long-term success? Do you care? If your answer to the third question is “no” then you probably won’t be interested in the rest of this post, but if it is “yes” read on. Whether you are a newly promoted supervisor or Fortune 100 CEO, one easy way to know if you are succeeding is to ask your team. Asking is like a 360 degree review without all the bells, whistles and forms. It’s immediate and gives you a fairly accurate reading of the trust level of your team. If you hesitate to do that or your people won’t provide honest feedback then

• Your hesitancy means you already know there is a problem and aren’t comfortable with, or not interested in, changing to accommodate the feedback.
• If your people won’t be honest then you have propagated a belief that the messenger will be killed and that belief is typically entrenched in a larger culture of fear.

Either way, the source of the problem is you—not your team or even the general company culture (unless you are CEO), just you. You made it happen and if you want to fix it I suggest you have a long talk with your MAP because that is where the problem lies. The good part is that it’s your MAP and your choice to change it. Your comments—priceless Don’t miss a post, subscribe via RSS or EMAIL Image credit: ZedBee|Zoë Power on flickr

Honing “CEO skills” isn’t just for CEOs—it’s for every manager who wants to do a better job and every employee who wants to be promoted.

Sure, you may not know as much, or have access to, the same information as the boss, but don’t let that stop you.

It’s similar to managing a fantasy sports team, you know all the easy information and a little research usually gives you a lot more with which to work.

You can make it even more interesting and fun by recruiting colleagues to choose other companies to shadow and compete.

Whatever level you’re at, you may know a lot about your company already and a lot more is in the public domain.

What’s most important in running a company? Obviously, the list below isn’t everything, but it does offer ten of the most important things to get you started running the fantasy version of the company you choose.

• You may not be a CFO, but you better know your numbers: where they come from, how they interact, and where they’re going. This includes knowing/learning to read financial statements, annual reports, etc.
• No matter what your career path, know about your company’s market (no matter how cool and cutting-edge your service, product or e-concept is) so you can understand who buys it and why, what the competition offers and how your company products or services differ.
• Every successful company must have a competitive edge, whether it’s unique products/services, pricing advantages, company culture (think Zappos), etc. Learn how to define your company’s competitive edge and understand how to communicate it clearly to the whole company so that everyone is focused on making it happen.
• Clearly identify the goals of the company, then work to turn them into specifics. Assure buy-in by making sure employees understand the interaction among their goals, the company’s goals, and those of other people.
• Hire the smartest people available and give them an environment that enables them to produce; then watch your company’s strengths increase in direct proportion to your people’s growth. Remember, people are most productive if they know, and help determine, their work and the range of their control.
• Make sure that there’s an obvious and direct relationship between the rewards people receives—salary, stock, bonuses, medals, whatever—and the success of the company. The biggest rewards should go to those who understand the company’s goals and ethically do whatever it takes to achieve them.
• Create a culture in which the messenger is never shot; that way you’ll always get the earliest possible warning of potential problems.
• You set the tone of the organization. If you’re political, secretive, nitpicking, or querulous, then that’s how your organization will be, because, no matter what, employees will always do as you do, not as you say.
• Never criticize an employee in the presence of others. Praise in public, criticize in private.
• Companies are like tripods, with customers, investors, and employees each representing a leg. If you don’t pay equal attention to each the company will tip over.

Track your choices, decisions and actions against the reality. Give yourself a high five when your ideas pan out, and learn when they don’t.

You’ll be amazed at how fast the learning from your fantasy business pays off in your real work!

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Some of the articles I’m sharing today refer to CEOs, but the advice in them can be tweaked to apply to any level in both professional and personal arenas.

First, Steve Tobek, who writes The Corner Office for BNet offers some great thoughts entitlement, which he says has been around for decades. The cure is empowerment backed by accountability. Bull’s-eye, Steve!

Next is a great offering from McKinsey on re-energizing your team. It talks about how to overcome fear, denial and the need to learn and change—emotions that teams at all levels are facing.

By now, everybody knows that President Barack Obama won the Nobel Peace Prize, But Wally Bock at Three Star Leadership saw the award from a different perspective.

Finally, an article in Success caught my eye when it made a case for using volunteering to connect with stakeholders. “Several experts actually claim that incorporating volunteering into the corporate culture is the management tool of the 21st century.”

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