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Process vs. Bureaucracy

by Miki Saxon

People sometimes confuse process and bureaucracy. Process is good—it helps to get things done smoothly and efficiently; bureaucracy is bad—it’s process calcified, convoluted, politically corrupted, or just plain unnecessary.

Good process is an easy-to-use and flexible method of accomplishing various business functions. It is informal without being haphazard, and neither ambiguous or confusing.

Occasional surveys (internally asking staff and externally asking vendors and customers how things are working) alert you to when processes start to mutate.

By creating a skeletal process and a corresponding graphic in areas where it is needed (financial controls, hiring, purchasing, etc.), you lay the framework for your growth in the future, no matter how hectic.

Bureaucracy may stem from a manager, whether CEO or first level supervisor, who believes that his staff is so incompetent that it is necessary for him to spell out exactly how every individual action needs to be done. To correct this, the manager responsible must

  • reduce his own insecurity,
  • increase his belief in his current staff, or
  • hire people he thinks are smart!

Bureaucracy is often fed by people’s fear of change, “We’ve always done it like that.” and similar comments are dead giveaways.

Another significant factor that contributes to unnecessary bureaucracy is the failure to align responsibility and authority.

If a person has the responsibility to get something done (design a product, create a Human Resources department, meet a sales quota), she should have enough authority (spend money, hire people, negotiate with outside vendors) to get the job done.

Giving people responsibility without concomitant authority forces them to constantly ask their superiors for permission, thus reducing productivity, and lowering moral.

The final, and most important difference between process and bureaucracy is that people like working for companies with good process in place, and hate working for those mired in bureaucracy, but not for long—they leave—making bureaucracy-eradication a major tool in the retention game.

4 Responses to “Process vs. Bureaucracy”
  1. MAPping Company Success Says:

    […] Teeth aren’t about bureaucracy they’re about the obvious repercussions that happen when the culture is violated. They aren’t sneaky or hidden; they don’t demean or embarrass. […]

  2. MAPping Company Success Says:

    […] my many posts that delve into bureaucracy, I think the most important is Process vs. Bureaucracy—two things that are frequently […]

  3. MAPping Company Success Says:

    […] Way back in 2006 I described the difference between process and bureaucracy. […]

  4. MAPping Company Success Says:

    […] Are you one of the many founders who revel in a so-called startup culture that eschews structure and ignorantly confuse process with bureaucracy? […]

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